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Events Assistant

£16.29 Per Hour
Job Type
21 Jul 2022
Events & Protocols Assistant - Temp - £16.29 per hourIntergovernmental body is seeking an experience Events & Protocol Assistant to join their Corporate Services division at their central London head quarters.This is a temporary position with a view to start on 1st August 2022 for an initial 3 month period and will pay £16.29 per hour PAYE.The Events and Protocol Assistant will support in managing all aspects of operational and protocol arrangements for Ministerial Meetings as well as other high-level events.The Events and Protocol Assistant will provide support in project management and delivery, and, where appropriate, take on stand-alone projects. The individual will also take responsibility for coordinating events at their head quarters. The role will involve international travel. Duties include:
  • Assist with all logistical, operational, planning and protocol arrangements for all Ministerial Meetings, high-level events both virtual and in- person.
  • Arrange and co-ordinate travel for staff teams and resource persons. Negotiating and liaising with external travel agents and suppliers and arranging accommodation.
  • Arrange and coordinate virtual meetings on various event platforms.
  • Manage the appropriate protocols for Heads of Government and Ministerial Meetings.
  • Work with the Events and Protocol Manager to manage registration of delegations for Ministerial Meetings and prepare delegate lists.
  • Assist with internal briefings on all logistical and operational aspects of a given meeting.
  • Negotiate and liaise with external travel agents and suppliers.
  • Liaise with all internal sections to facilitate meetings, including preparation of weekly report of forthcoming meetings and events.
  • Co-ordinate the booking of meeting rooms
  • Liaise with external suppliers to provide consistent and client orientated services are provided for all meetings.
  • Prepare financial acquittals for payments.
The ideal Events & Protocol Assistant will have the following knowledge, skills and experience:
  • An undergraduate degree in International Relations, Development Studies, or relevant field.
  • Experience working in events in an international environment.
  • An understanding of multilateral affairs and/or experience working in an international conference environment is essential.
  • Experience of working on large-scale events, both live and virtual, in an international conference environment.
  • Ability to work on own initiative and make decisions in challenging circumstances.
  • Strong communication and relationship management skills.
  • Attention to detail and ability to work and adapt under pressure.
  • Experience of using administrative and budget tools, and excellent proficiency with Microsoft office applications.
  • Experience of using virtual events platforms such as BlueJeans, Goto Webinar and Cisco Webex amongst others.
  • Experience of working within an inter-governmental organisation or diplomatic service is desirable.
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  • Job Reference: 663286434-2
  • Date Posted: 21 July 2022
  • Recruiter: Pertemps London
    Pertemps London
  • Location: London
  • Salary: £16.29 Per Hour
  • Sector: Administration
  • Job Type: Permanent