Executive Assistant Duties:
- Assisting with EA duties for founder such as booking appointments, paying bills, arranging flights, hotel bookings, transport and more
- Assisting with EA duties for MD such as booking appointments, paying bills, arranging flights, hotel bookings, transport and more
- Assisting with day-to-day activities on an ad-hoc basis related to the business
- Expenses record keeping for employees when out on meetings
- Creating report/ data needed for Senior Leadership Team
Marketing Duties:
- Highlighting all upcoming events and ensuring they're in the diary, such as international women's day
- Marketing via social media (Instagram and LinkedIn are the main platforms), exploring TikTok too and having on-trend videos
- As Hoc social media posts using software such as Canva and Hubspot
- Continue building our social media presence with the Marketing Agency
- Taking photos and videos for branding purposes both in the office and events
- Suggesting "on-trend" marketing and charity events such as marathons, three peaks, etc
- Managing charity relationships
Managing third party relationships:
- Working with third party agencies which assist in website development and content such as brochures
- Managing third party SaaS subscriptions (Linked In, BullHorn, OneUp, CloudCall and more)
Office Manager:
- Managing the relationship with office supplier
- Office management duties such as arranging weekly deliveries, stocking the fridge, asking staff what they want within the allocated budget for example, beer, milk, etc.
- Booking weekly/monthly and quarterly social events
- Arranging incentive rewards such as holiday, spa days and more
- Internal documentation organisation on shared documents folder
- Learning and managing Bright HR
- The central point of contact for employee holiday requests
Talent Acquisition/ Employee onboarding:
- Employee onboarding, sending employee contracts and registering them on BrightHR (our HRIS system)
- Creating an employee "starter pack" which will be supplied to new employees and on their first day, they can make social media posts, saying they cannot wait to start, etc.
- You will be provided guidance from the company directors
- You will meet candidates, show them around the office in prep for their interviews with the Directors and Team
