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Personal Assistant - Leading Law Firm!

Location
London
Salary
£38,000 to £43,000
Job Type
Permanent
Posted
21 Jul 2022

Are you interested in a Personal Assistant role within one of the worlds most established law firms?

Our client are currently looking for a client orientated PA who is able to hit the ground running!

If you have experience providing administration and secretarial support at a Partner level and have exceptional communication and organisational skills, apply now!!

JOB TITLE: Personal Assistant JOB TYPE: Permanent HOURS: 9.30am - 5.30pmSALARY: £38,000 - £43,000LOCATION: Central London - Hybrid working CULTURE: Busy, luxury office, friendly team culture, hardworking team, professional

BENEFITS: Fantastic holiday allowance, medical insurance, development and brilliant office environment, flexible working,

Duties:

  • Delivering high quality secretarial, organisational and administrative support to the senior management team
  • Able to demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
  • Extensive and complex diary management; the ability to use own judgement and initiative in managing the Partner's diary and availability
  • Display high levels of sensitivity and judgement, in particular being aware of the commercial sensitivity and confidentiality of the work
  • Organise and prioritise workload and keep a level-headed approach in a busy working environment
  • Take ownership of enquiries, resolving or escalating (or identifying alternative contacts) as appropriate
  • Build an understanding of the nature of the fee earners work, get to know their clients and build relationships with them and the client PAs
  • Build a network of strong working relationships both internally and externally
  • Make extensive travel arrangements, compile itineraries, organise meetings, conference calls and videoconferences (both locally and internationally)
  • Actively source and share knowledge with others
  • Taking accurate and detailed telephone messages
  • Accurate and regular maintenance of filing systems, e-filing, and archiving and retrieval of files from storage and opening new matter files
  • Provide cover for others in the team as requested
  • Preparing and producing bills, keeping accurate records of expenses, disbursements and fees for client billing, liaising with billing department to monitor payment of fees and responding to internal and external requests for back up documentation and further information
  • Produce long, complex and accurate house-style documents, manuscript amends, audio dictation and document comparisons
  • Ad hoc duties as and when required

Experience, knowledge and skills required

  • Excellent interpersonal skills with an ability to interact with people at all levels
  • Client orientated approach
  • Previous PA experience in a corporate environment
  • Excellent secretarial skills, fast accurate typing
  • Excellent written and verbal communication skills
  • Strong document production skills
  • Excellent organisational and administrative ability
  • Professional telephone manner
  • Advanced knowledge of MS Outlook, Word, Excel and PowerPoint
  • Experience of using BigHand or other similar workflow management tool - Desirable
  • Previous experience working as a legal PA - Desirable
  • Accurate typing at minimum 60 wpm net - Desirable

About you!

  • Positive, friendly and professional attitude
  • Self-motivated individual with a proactive approach
  • Keen to take ownership
  • Willing to become involved with a desire to learn
  • Flexibility with overtime
  • Reliable
  • Attention to detail

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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Details

  • Job Reference: 663269149-2
  • Date Posted: 21 July 2022
  • Recruiter: Office Angels
    Office Angels
  • Location: London
  • Salary: £38,000 to £43,000
  • Sector: Legal
  • Job Type: Permanent